The Top 5 Mistakes Companies Make When Selecting a Small Business Health Insurance Plan

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What’s the most expensive benefit in your company’s compensation package? If you’re like most small business owners, your answer is health insurance. It’s also the most valuable benefit to your employees.

In fact, according to data reported in the Harvard Business Review earlier this year, when Americans are choosing between higher and lower salary offers:

So, it’s important to make wise decisions about your group health insurance plan – the familiar type of policy that can cover all of your organization’s eligible employees – and, in many cases, their spouses, children, and cohabiting partners.

Under existing Affordable Care Act (ACA) rules, companies are not required to provide health insurance to their employees. But the law guarantees small employers (with two to 50 employees) access to group health insurance plans if they want them. It also offers tax credits to help small businesses cover a portion of these plans if they meet specific criteria.

The government may penalize larger companies (50+ employees) if they meet certain criteria but don’t provide coverage.

Finding an adequate and affordable group health insurance plan can be challenging and time-consuming. Choices that seem efficient in the short term may be costly or frustrating for the company or your employees in the long term.

Five of these mistakes are below—along with suggestions to help you avoid them.

Mistake #1: Overlooking employee priorities and preferences.

Engaging employees in the selection process early can help you get a sense for the group health insurance plan that will best meet the specific needs of the greatest part of your team. It also helps explain your premiums, which reflect the eligible employees within your organization.

You might also take an anonymous poll of your employees before you speak with potential insurers. This increases transparency and helps your employees understand some of the factors you have to evaluate. Among other things, you can ask them:

  • How they rank the value of health insurance benefits (a national network, international coverage, alternative care, etc.)
  • Whether they prefer higher premiums with lower copays or vice versa
  • If they plan to opt out because they are covered by a spouse or partner’s plan

Even after you’ve made your selection, remember to communicate with employees about why you chose that plan, so they know that you took their wishes into consideration.

The Society of Human Resource Management (SHRM) provides a useful and impartial roundup of resources to help you with these tasks.

Mistake #2: Going with the cheapest plan—and sacrificing quality.

Especially in such a time of cost-consciousness around health plans, it can be tempting to focus only on the dollars and cents. In fact, according to one industry study, when choosing a group health plan, companies are most concerned about:

Striking the right balance goes far beyond the health plan. In the same study, 80 percent of employees said the benefits package affects their decision to remain with a company. In another study, 80 percent of companies said they weighed the effects on employee retention when they selected health insurance.

This is truly a situation in which you often get what you pay for. As a benefits administrator, you may decide that the least expensive plan is adequate for your employees’ daily lives. But lower-cost group health insurance plans often lack sufficient coverage—or require astronomical copays and coinsurance—for major health concerns. That can derail a family’s finances.

Don’t start your plan comparison with the bottom-line cost. Instead, evaluate the benefits of each plan. Rank them based on:

  • Your employee survey results (priorities and preferences)
  • Premium and copay structure—including drug copays
  • Deductibles—including separate drug deductibles
  • Coinsurance
  • Out-of-state coverage and costs—especially if you require business travel
  • Whether the employee share is in alignment with salaries and wages

In general, according to some industry experts:

Also, look over the maximum coverage per claim, per year, and per lifetime—and limitations on certain conditions. Unless these are sufficient, experts note, a premature baby can reach his or her lifetime maximum under your plan before even leaving the hospital.

Mistake #3: Neglecting to value all of the extras provided by a health plan.

 Nearly all health plans provide convenience and preventive health perks in addition to standard coverage. Many people don’t take advantage of these offers, though.

A healthy workforce may require less medical intervention, which can help control your company’s group health insurance premiums from year to year.

CDPHP® leads the Capital Region with its comprehensive offerings, which includes all of the extras above—and more. Our CDPHP Customer ConnectSM locations even welcome community members to drop by and get questions answered by a knowledgeable member relations .

 Mistake #4: Ignoring the potential impact of cost-sharing and savings structures.

As you look at the costs of group health plans, remember that not every expense is equal. In fact, choosing the right plan can help you and your employees save money to offset its cost.

Your company’s contributions toward a group health insurance plan are tax-deductible as a business expense. Plus, your employees’ premiums are paid from pre-tax wages, which may lower your payroll taxes. Some small businesses may also have access to tax credits.

You may also choose to offer a funding account to help your employees pay for health care expenses. These also have tax benefits for your company—as well as your employees. Each one functions differently and has different requirements:

Employees may also lower their taxes when they use pre-tax dollars to pay their health insurance premiums and funding account contributions. These payments reduce their net income, on which income taxes are based.

It’s important to remember the ACA employee affordability requirement. SHRM reports: “In 2018, employer-sponsored coverage will be considered affordable if, for the least expensive plan option, an employee’s required contribution for self-only coverage does not exceed 9.56 percent of the employee’s W-2 income.”

Some companies are looking at fresh ways to approach affordability. Instead of having all employees pay the same premium for the same health plan, Aon Hewitt discovered, some employers with broad gaps between their most and least-compensated employees are trying a new structure.

While coinsurance and copays remain equal across the entire employee pool, the companies tie premiums to salary or wage tiers. Success depends on the culture of each organization, but it might look something like this at open enrollment, depending on the company’s unique circumstances:

Mistake #5: Disregarding the insurer’s reputation, especially regarding customer service.

If you find two similar, well-constructed, comprehensive group health insurance plans, but one is priced much lower, take a look at the company’s customer service reviews.

There are a few ways to do that:

  • In your survey, ask employees about insurance they liked or disliked in the past
  • Ask the state department of insurance for the number of complaints against an insurer
  • Ask your broker (if you’re working with one) about the insurance company’s reputation
  • Search online for reviews

Customer service is something you and your employees hope you never need. When you do, though, it’s guaranteed to be urgent and important.

At CDPHP, we’re proud to be able to say:

*Results above are a blend of all commercial products January – August 2017 (HMO, CDPHP UBI, Health Funding, Self-Insured)

An insurance company’s network of providers is another signal of quality. Under each plan you’re considering, look for:

  • Providers your employees identified in your survey
  • Labs, whether standalone or affiliated with hospitals
  • Hospitals and urgent care networks
  • Specialists, including those treating women’s and men’s health concerns

Especially in rural areas, there may be only one convenient option for urgent care or lab work nearby. Your employees will thank you for ensuring it’s in the network you choose.

Learn How CDPHP Can Help You

In New York’s Capital Region, CDPHP has a reputation for excellence.

 **Capital District Physicians’ Health Plan, Inc. received the highest numerical score among 11 commercial health plans in the New York region in the J.D. Power 2017 Member Health Plan Study, based on 33,624 total responses, measuring experiences and perceptions of members surveyed January 2017 – March 2017. Your experiences may vary. Visit jdpower.com.

All CDPHP health plans are ACA-compliant and those with MagnaCareSM provide access to a national network of more than 825,000 providers. They make it easy for you to avoid making the mistakes above.

Our group health insurance plans include:

  • Embrace Health: A health plan paired with a CDPHP-funded bonus account.
  • EPO: In-network care with no paperwork, no referrals, no surprises.
  • Hybrid Plans: An introductory deductible plan.
  • HDHP: A high-deductible health plan that can be paired with a funding account.
  • Healthy NY for Small Business: A reduced-cost plan available to eligible businesses.
  • Custom plans to meet your needs—just ask for details!

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Let us help you find the group health plan that’s right for your business.

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